As a busy aesthetic professional, your focus should be on your clients, not on whether you have enough gloves or if your favourite filler is about to run out. An inefficient restocking process can lead to last-minute panic, wasted money on rush shipping, and even the stress of delaying a client's treatment. A well-organised approach to managing your inventory isn't just about being tidy; it's a core business practice that saves you time, reduces costs, and ensures your clinic runs like a well-oiled machine.
This clinic restock guide will provide you with a clear system and the ultimate checklist to make restocking simple, fast, and effective. Say goodbye to stock-related stress and hello to seamless, professional service.
How Often Should You Review Your Inventory?
Consistency is key to effective stock management. Instead of waiting until a drawer is empty, implement a regular review cycle.
- Weekly Spot Checks: Once a week, take five minutes to glance at your most-used items (e.g., gloves, popular fillers, needles). This quick check can catch any unexpected shortages before they become a problem.
- Monthly Full Counts: At the end of each month, perform a full inventory count. This gives you a clear picture of your usage rates, helps you identify slow-moving products, and allows for accurate financial forecasting.
- Pre-Campaign Audits: Planning a promotion on lip fillers or skin boosters next month? Review your stock levels for those specific products before you launch the campaign to ensure you can meet the increased demand.
- Constant FEFO Rotation: FEFO stands for "First-Expiry, First-Out." Every time you receive a new delivery, place the new stock behind the existing stock. This simple habit ensures you always use up products with the nearest expiry date first, preventing costly waste.
The Ultimate Clinic Restock Checklist
Use this comprehensive aesthetic beauty supplies checklist to make sure you never miss a thing. Organise your stockroom by these categories to make counting even easier.
Injectables & Related Products
These are the core of many treatments and require careful tracking.
- Dermal Fillers (various viscosities for lips, cheeks, etc.) -
- Skin Boosters & Bio-Remodellers -
- Mesotherapy Cocktails
- Fat Dissolving Injections
- Filler Dissolving Agents (Hyaluronidase)
Personal Protective Equipment (PPE)
Non-negotiable for the safety of you and your clients.
- Medical-Grade Gloves (various sizes)
- Face Masks (Type IIR)
- Visors or Safety Goggles
- Disposable Aprons
Aftercare Products
Essential for enhancing results and as a retail opportunity.
- Post-Procedure Recovery Balms or Creams
- High SPF Sunscreen (for sensitive, post-treatment skin)
- Gentle, Post-Treatment Cleansers
- Arnica Cream or Gel
Disposables & Consumables
The everyday essentials that keep your clinic running.
- Sterile Syringes (various sizes)
- Needles (various gauges and lengths)
- Blunt-Tip Cannulas (various gauges and lengths)
- Gauze Swabs & Cotton Pads
- Couch Roll & Headband Covers
Cleaning & Sanitation
For maintaining a pristine and hygienic environment.
- Clinic-Grade Surface Disinfectant Spray or Wipes
- Hand Sanitiser (for reception and treatment rooms)
- Equipment & Tool Sterilisation Fluid
Sharps & Safety
Critical for safe disposal and handling of clinical waste.
- Certified Sharps Bins (various sizes)
- Clinical Waste Bags
- Body Fluid Spill Kit
Skin Preparation & Numbing
For ensuring client comfort and preventing infection.
- Topical Numbing Cream
- Antiseptic/Chlorhexidine Wipes or Solution
- Skin Marking Pencils
Devices & Tips
For device-led treatments that require single-use parts.
- Microneedling Pens & Sterile, Single-Use Cartridges
- Tips or Handpieces for other aesthetic devices
Documentation & Compliance
The paperwork that keeps you professional and protected.
- Client Record & Consent Forms
- Fridge Temperature Log Sheets
- Product Batch Number Tracking Sheets or Labels
- Appointment Cards
How to Automate Reordering with IGO Aesthetics
Once you know what you need, the next step is to make reordering as efficient as possible. The IGO Aesthetics [Link: Wholesale] programme is designed to help you streamline this process.
- Set Your Par Levels: For each item on your checklist, decide on a "par level"—the minimum quantity you want to have on hand at all times. For example, your par level for gloves might be two boxes.
- Define Your Reorder Point: Your reorder point is when you place the order. This should be slightly above your par level to account for delivery time. If your glove par level is two boxes, your reorder point might be three boxes. When you open that third-to-last box, you know it's time to log in and reorder.
- Use Your Wholesale Account: With an IGO Aesthetics wholesale account, all your favourite products are saved in your order history. Instead of searching for each item individually, you can simply review your last order, adjust quantities, and check out in minutes. This turns a 30-minute task into a 3-minute one.
By combining a regular stock-take with a streamlined ordering system, you can almost completely automate your inventory management, giving you more time to focus on your clients.
Bonus: Your Printable Stock Tracker
To make this process even easier, we've created a simple stock tracker template. You can download it, print it out, and keep it on a clipboard in your stockroom. This allows you to quickly note down when an item is running low, creating a ready-made shopping list for your next IGO Aesthetics order.
[Download Your Free Printable Stock Tracker PDF Here]
Keeping your clinic perfectly stocked doesn't have to be a chore. With a simple system and a reliable supplier, you can ensure you always have the high-quality supplies you need, right when you need them.
Keep your clinic stocked the easy way — reorder with IGO Aesthetics in minutes.